Single Source of Truth for Banks: Why It Matters and How to Get There
By SimplifyIT | Published
When your intranet isn't the go-to source, people ask around, guess, or stall. That's where risk creeps in. A centralized, trusted source of truth can change everything.
When Staff Aren't Sure Where to Look
It happens every day: someone's looking for the right form, a current procedure, or the latest rates - and they're not sure where to find it. Was it emailed? Is it in Teams? The shared drive? When employees don't know where the truth lives, decisions slow down and risk increases.
Defining a Single Source of Truth
A 'single source of truth' - sometimes referred to as the acronynm SSOT - means there's one place employees trust to hold the most accurate, up-to-date version of a resource. For banks and credit unions, that could include compliance documents, procedures, rate sheets, or approved templates - all searchable and version-controlled.
How SimplifyIT Makes It Happen
- Expiration & Review Tracking: Know which policies are current and which need updates
- Easy Search & Filters: Find documents by department, audience, or keyword
- Permissions by Role: Make sure each person sees only what's relevant to them
- Clear Versioning: Prevent duplicates and outdated copies floating around
- Example: An updated HR policy is published with version control, tagged for HR and All Staff, and includes expiration and approval metadata
See our full guide: Document Management for Banks to understand how these pieces come together.