5 Security Risks Hiding in Your Shared Drive - and How a Secure Intranet Fixes Them
By SimplifyIT | Published
Shared Drives Are Convenient - and Dangerous
They start out simple. A shared folder for forms. A department drive for procedures. Before long, it's a maze of outdated documents, untracked edits, and over-permissioned users. If your bank or credit union still relies on shared drives, here are five risks you might be missing.
1. No Version Control
Which wire form is the right one? Did someone update the HR policy or just rename the file? Shared drives don't show who made what changes - or when. That's a big problem when auditors come knocking.
2. Overexposed Access
In most shared drives, if someone's in the folder - they can see it all. No granular permissions. No read-only options. That means sensitive content might be accessible to staff who shouldn't see it.
3. No Acknowledgment Tracking
Even if the right file is in the right place, there's no way to prove staff read or acknowledged it. That's a liability when it comes to compliance, training, or procedural updates.
4. No Audit Trail
If someone deletes or modifies a document, there's often no record. No logs. No rollback. For regulated industries, that's a serious blind spot.
5. Staff Don't Trust What They See
Without clear ownership or timestamps, staff often ask around before using a document - or worse, just skip it. That slows down workflows and leads to inconsistent execution across branches.
The Intranet Fix
With SimplifyIT's secure intranet platform, you get:
- Version control and change history
- Granular, role-based permissions
- Policy acknowledgment tools
- Audit trails for every update
- Centralized, trusted source of truth
It's time to leave shared drive chaos behind.
Want to See the Difference?
Book a short demo of SimplifyIT and see how secure intranet software changes the way you manage internal documents. Request a demo or watch a quick intranet demo.