Creating a Culture of Contribution: How to Get Staff to Keep Your Intranet Updated
By SimplifyIT | Published
Stale Content Kills Engagement
Even the best-designed intranet will fall flat if the content goes stale. Policies change, staff move around, procedures evolve - and if your intranet doesn't reflect that, people stop trusting it. They go back to email or verbal workarounds. Sound familiar?
It's Not Just the Admin's Job
Your intranet can't rely on one or two people to keep everything current. The best intranets spread ownership across departments - so HR updates HR content, Compliance updates disclosures, and branch managers keep ops pages fresh. But that doesn't happen by accident. It happens by design.
3 Ways to Build a Culture of Contribution
- Assign page owners. Every key page should have a name tied to it. Ownership drives accountability.
- Make contributing easy. The best platforms let you edit or submit changes without coding or jumping through hoops.
- Celebrate updates. Highlight recently updated content, show who made it happen, and thank them. Internal shoutouts go a long way.
Tools That Help
With SimplifyIT, you can set page owners, track updates, and even automate content review reminders. You can also empower staff to submit suggestions or flag out-of-date pages - all without leaving the intranet. That's how you build long-term momentum.
Staff Engagement Starts with Ownership
The more ownership staff feel, the more likely they are to contribute. That's true in culture - and it's true on your intranet. Want to see how a contribution-friendly platform works? Book a demo or check out a short video to get started.