Single Source of Truth (SSOT)

Single Source of Truth (SSOT) refers to the practice of centralizing critical information in one authoritative location - so everyone accesses the same, verified version of a document, policy, or dataset.

In banks and credit unions, this matters for compliance, consistency, and operational clarity. Whether it's a policy update, a procedure change, or a new HR form - an intranet that enforces SSOT helps eliminate conflicting versions and outdated files.

Why It Matters

Without a single source of truth, staff may rely on old email attachments, shared drives, or printed documents that are no longer accurate. This creates compliance risks, miscommunication, and confusion during audits.

SSOT in Practice

A modern intranet ensures that only the most recent, approved version of each file or policy is visible. Permissions, version control, and automatic expiration rules help maintain that integrity.

How SimplifyIT Helps

Our platform is built around the SSOT principle. From policy lifecycle controls to real-time versioning and expiration, everything is designed to ensure your team always accesses the correct version - no matter where they are.

See how document management supports a single source of truth