File Sharing
File sharing on an intranet refers to the ability to upload, store, and provide secure access to documents such as procedures, forms, reports, and spreadsheets. It allows staff to collaborate, stay informed, and retrieve key files without relying on email or shared drives.
In banks and credit unions, file sharing must be secure, organized, and permission-controlled. From HR documents to board materials, shared files often contain sensitive or regulated content that needs visibility tracking and strict access controls.
Why It Matters
Scattered or uncontrolled file sharing leads to version confusion, security risks, and audit concerns. A structured intranet-based approach helps ensure that staff always access the latest approved file - and that administrators know who has access to what.
Common Uses for Intranet File Sharing
- Distributing policies and procedures
- Sharing loan rate sheets or internal reports
- Providing forms for IT requests, HR changes, or compliance checklists
- Giving board members access to confidential materials
How SimplifyIT Helps
- Secure upload and sharing tools built into each intranet page
- Role- and department-based file visibility
- Version control to prevent outdated file use
- Download tracking and optional file expiration
See how SimplifyIT makes secure file sharing simple