Document Retention
Document retention refers to how long your intranet stores documents before they're archived or deleted. It's part of a formal policy that defines what to keep, for how long, and why - whether for legal, compliance, or operational reasons.
In banks and credit unions, document retention policies help ensure that policies, procedures, forms, and internal communications remain available for audits, exams, or historical reference while also protecting against keeping outdated or unnecessary files.
Why It Matters
Clear retention rules reduce clutter, mitigate risk, and support regulatory compliance. Without a document retention plan, institutions risk keeping obsolete content - or worse, deleting critical files too soon.
How SimplifyIT Helps
SimplifyIT allows administrators to define retention settings for different document types. Schedule automatic reviews, apply expiration dates, and use custom tags to track which documents are nearing archival or removal.