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When Policies Go Missing: Avoiding Risk with a Searchable Intranet

By SimplifyIT | Published

Policies Are Useless If No One Can Find Them

Every bank and credit union has them - but if policies live in an old network drive or buried inbox attachment, they may as well not exist. And when auditors or employees need access, the scramble begins.

How Risk Creeps In

  • Old versions get circulated by accident
  • Staff reference out-of-date guidelines
  • No audit trail of who's seen or acknowledged what

It's not just annoying. It's a compliance gap - and regulators don't accept 'we couldn't find it' as an excuse.

The Intranet Advantage

A searchable intranet turns a mess of folders into a reliable resource. With the right solution, you can:

  • Surface policies by keyword or category instantly
  • Tag documents by department, audience, and version
  • Track acknowledgments for HR or audits

Real-World Example

A SimplifyIT credit union client reduced policy requests by 90% after launching their intranet. Employees stopped asking, 'Where's the latest version?' - because they already knew.

Give Your Team Confidence

Your intranet should be the place where nothing gets lost - especially policies. See a quick demo and learn how SimplifyIT makes it easy.

 
 
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