Intranet Governance That Works: How Financial Institutions Stay Compliant Without the Chaos
By SimplifyIT | Published
Governance Doesn't Have to Be Complicated
Intranet governance gets a bad rap - too many committees, too many rules, and too much red tape. But in financial institutions, a little structure goes a long way. The goal isn't bureaucracy. It's clarity.
When everyone knows who owns what, and when updates are due, the intranet stays usable, accurate, and audit-ready.
3 Pillars of a Healthy Intranet Framework
- Ownership: Every page or file should have clear content managers - not "everyone," and definitely not "nobody."
- Reviews: Set reminders for annual (or quarterly) policy reviews and automate expiration alerts.
- Permissions: Ensure the right staff can edit or view content, especially around HR, compliance, and IT.
What Happens Without It?
Without governance, outdated procedures linger. Duplicate files pop up. Critical docs go unreviewed. And during audits? Your team scrambles to figure out who touched what - and when.
It doesn't take long for trust in the intranet to erode, which means more emails, more side channels, and more risk.
Make It Simple - and Stick to It
You don't need a 40-page governance policy. Just decide:
- Who owns each section of the intranet
- When they should review content
- How content expiration or approvals will be handled
Then, bake that logic into the platform - with expiration dates, automated reminders, and approval flows.