Are You Still Emailing Policies? Here's Why That Needs to Stop.
By SimplifyIT | Published
Email Feels Easy - But It's Not Enough
At first glance, emailing policies seems like the fastest way to distribute updates. But there's no way to confirm acknowledgment, no tracking, and no real structure. It's a risk - especially in regulated environments like banks and credit unions.
5 Reasons to Stop Emailing Policies
- No Acknowledgment Logs: You can't prove someone read the email - or even opened it.
- Audit Nightmares: There's no centralized record of who received what - or when.
- Inbox Overload: Critical updates get buried under spam and vendor emails.
- No Version Control: Staff may act on outdated attachments saved months ago.
- Risk of Overexposure: Forwarding sensitive policies increases the chance of leaks.
A Better Way: Intranet-Based Policy Management
SimplifyIT gives you a structured, secure, and auditable way to handle policies. Assign content to roles or departments, set acknowledgment requirements, and track every read with a timestamp. No more guessing - and no more forwarding PDFs around.
Related: Policy acknowledgment tracking ensures compliance and visibility.
See also: Audit trails for auditors and examiners.
More on: Version control that avoids the wrong file being used.
Common Questions
Ready to Eliminate the Guesswork?
Watch a quick demo of how SimplifyIT makes policy management secure, streamlined, and fully trackable - with no more email chaos.