The Compliance Cost of Document Sprawl
By SimplifyIT | Published
It Starts with Convenience
A PDF emailed to a branch. A form copied into Teams. A checklist saved to someone's desktop. These quick fixes seem harmless - until auditors ask where the latest policy is, and your team isn't sure which version is correct.
What Is Document Sprawl?
Document sprawl happens when internal resources - policies, procedures, forms - exist in too many places. No central source of truth. No clear ownership. No audit trail. It grows slowly but creates real risk for financial institutions.
Compliance Risks Multiply
- Outdated Content: Staff unknowingly follow retired versions of procedures
- Inconsistent Execution: Branches develop their own versions of workflows
- No Acknowledgment Tracking: You can't prove who reviewed what - or when
- Audit Headaches: You scramble to gather scattered documentation
A Simple Fix: Centralized Control
SimplifyIT gives you a structured, secure place to manage internal documentation. From version tracking and policy acknowledgments to automatic review reminders and full audit trails - everything is in one place, with one login.
Put an End to Sprawl
Watch the demo and see how our intranet keeps your content compliant, consistent, and centralized - without the complexity of traditional platforms.
Related Links
Version control in your intranet makes it easier to keep policies accurate and auditable.
Access controls help prevent over-permissioned folders and limit compliance risk.
Audit trails that show exactly who did what and when.